Campus Security Authorities (CSA)

Campus Security Authorities (CSA)

February 12, 2014

The Clery Act requires that in addition to campus law enforcement, staff designated as Campus Security Authorities (CSA) provide statistics for this report.

What is a CSA?

A CSA is a person referred to as a campus security authority by the Clery Act.  CSA's are a vital part of data collection for the annual safety and security report.

The Clery Act requires UCLA to provide an annual safety and security report. In addition to input from law enforcement, certain staff positions are designated as Campus Security Authorities (CSA) for the purpose of providing information for this report. CSAs are usually found in departments responsible for, but not limited to, student and campus activities, safety/security, discipline, housing, athletics, human resources or judicial proceedings. This designation also includes any individual who has been specified by UCLA to receive and report offenses.

CSA's are responsible for reporting the number of crimes and incidents as described in the Clery Act that occur in their department to the UCLA Police Department. These numbers are then included in the federally mandated Clery Report, which is distributed every year in the beginning of October.

The following Answers are based on The Handbook for Campus Crime Reporting, U.S. Department of Education, Office of Postsecondary Education.

CSA QuestionAnswer
What makes me a CSA?
  • Individuals who have responsibility for campus security
  • Any individual specified by the university as an individual to which students should report criminal offenses
  • An official of the university who has significant responsibility for student and campus activities, including but not limited to, student housing, student discipline, and campus judicial proceedings
What do I have to do? Report criminal incidents that occur on campus or on UCLA affiliated property to the UCLA Police Department.
 

What crimes do I need to report?

  • Homicide
  • Aggravated Assault
  • Sexual Assault
  • Robbery
  • Burglary
  • Motor Vehicle Theft (Stolen vehicles)
  • Arson
  • Weapon Violations (e.g. Possession, Brandishing)
  • Alcohol Violation (e.g. Minor in possession)
  • Drug Violations
  • Hate Crimes

Definitions of these crimes can be found in the related incidents box.

In addition to the crimes above, the crime must occur at one of the following locations:

  • On Campus, including Student Housing
  • Off campus but on UCLA Affiliated Property (e.g. Wilshire Center, University Apts South, greek housing)
  • Public Property Streets (streets adjacent to the main campus)

Please see Key Terms in Related Information Box for more detailed definitions.

 

Why is this necessary?
  • Keeping accurate crime statistics will help UCLA know where to provide prevention programs and safety awareness programs to help keep the campus safe.
  • The intent of including non-law enforcement personnel as CSAs is to acknowledge that many individuals, and students in particular, are hesitant about reporting crimes to the police, but may be more inclined to report incidents to othe campus affiliated individuals.
  • If UCLA is found to be non-compliant with any aspect of the Clery law the university can be fined and risk losing federal funding.
  • The State of California monitors Clery Act Compliance which includes periodic audits.
How do I report incidents to the police department?   You can either report incidents individually as they are reported to you or all at once.  UCLA PD provides a form (available online) or you can report it in what ever manner is easiest for you.

What happens after I the police department receives an incident from a CSA?

The crime analyst collects all incidents received from CSAs.  The incidents are reviewed for duplication and to verify that each incident is Clery reportable.  The incidents are then classified into their proper crime and geographical categories and added to the annual clery statistics.

What if I am unsure if an incident is a crime? Or if it should be reported under Clery?

Please report it with as much detail as possible about the incident.  Do not include names of the victim or suspect.  The crime analyst will determine if it is a clery reportable crime.

If the UCLA PD isn’t going to investigate these crimes, what is the purpose of reporting incidents to the police department?

Many crimes do not get reported to the police.  By collecting data from other sources, we are getting a more accurate number of crimes on campus.  This is a resource for the campus community to use to  make informed decisions about their safety.

Are there exemptions to CSA reporting incidents?

Yes, certain individuals who have significant responsibility for student and campus activities are exempt from disclosing information:

  • Pastoral counselor.  A person who is associated with a religious order or denomination, is recognized by that religious order as someone who provides confidential counseling, and is functioning within the scope of that recognition as a pastoral counselor.
  • Professional counselor.  A person whose official responsibility includes providing mental health counseling to members of the institutions community and who is functioning within the scope of his or her license or certification.  This definition applies even to professional counselors who are not employees of the institution but are under contract to provide counseling at the institution.

However, we strongly encourage everyone to report since it is for statistical purposes only.

What happens if I do not report criminal incidents to the UCLA Police Department?

The United States Department of Education is charged with enforcing the Jeanne Clery Act and may level civil penalties against institutions of higher education up to $35,000 per violation or may suspend them from participating in federal student financial aid programs. Complaints of violations should be filed with DOE regional offices.


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Sample Incidents

If a crime occurs at one of the following locations, it should be reported:

  • In & Out Burger--No
  • Wilshire Center--Yes
  • UCLA Extentions--Yes
  • Intermural Field--Yes
  • University Apartments South--Yes
  • Ralphs--No

A student reports being raped while the student is home for winter  break.

This is not a reportable incident.

A student reports his backpack stolen after leaving it unattended while using the library restroom.

This is considered theft and is not a reportable incident.

A student complains of being sexually harassed by a coworker while working on campus.

Verbal harassment is not a crime.  Physical harassment must meet the sexual assualt definition to be a reportable offense.

A student reports being in a fight at a fraternity party and receives serious injuries.

Yes, this is a reportable incident.  It would be helpful to know what the specific injuries are and what type of treatment was required e.g. a broken nose, may or may not be considered a series injury based on what type of treatment was needed.

A staff member reports their parking permit stolen from their vehicle parked in a campus parking structure.

This is considered theft and is not a reportable incident.

 

A student is sexually assaulted in her on campus apartment by a known suspect.

Yes.  Sexual assaults are categorized into sub-categories; therefore it would be helpful to know which category of sexual assault this is.

Sexual assaults sub-categories are listed in the Crime definitions in Related Information Box.

A Jewish student reports his vehicle vandalized with a swastika etched into the door while parked on Gayley.

Yes, this is a bias motivated vandalism on public property.

A student reports being raped by a fellow student at his off campus apartment in the Westwood area.

This is not a reportable crime because it does not meet the geographical requirements.

 

 

Police Community Service Director
Email: info@ucpd.ucla.edu
Phone: (310) 825-1491 
Fax: (310) 206-2058
Mail Code: 136408

Address

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Los Angeles, CA 90095-1364

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